ARENA HIRE AGREEMENT

TERMS AND CONDITIONS

1. Our indoor riding arena is available to hire in hourly slots or on a full hire basis. The minimum hire time is one-hour.
2. The cost to hire the indoor school is £30.00 FOR ONE HOUR FOR ONE HORSE and £5.00 FOR EACH ADDITIONAL HORSE, UP TO A MAXIMUM OF 4 HORSES. Full day hire is discussed on case-by-case basis.
3. Hirers are asked to keep to their allotted time slot. If the hirer wishes set-up and/or take-down time they must include this additional time in their hire time period.
4. The indoor arena is currently not suitable for showjumping (no showjumps available) and must not be undertaken in any circumstances.
5. Use of the arena is entirely at the hirer’s own risk. It is the hirer’s responsibility to check the arena before entering to ensure it has been left in a safe condition and that the premises are secured upon leaving.
6. In case of emergency all hirers are responsible for ensuring they are aware and make others aware of the Fire Exits and Fire Assembly Points, which can be found on the Health & Safety board. Hirers must ensure they have use of a mobile phone in the event of an emergency. First-aid will not be provided by Belvoir Vale Riding for the Disabled.
7. All riders must wear protective headgear conforming to BSI standards at all times when mounted, including warming up. Back protectors are recommended.
8. Correct footwear and clothing to be worn at all times.
9. All droppings in the arena or car park must be picked up and deposited in provided bins or muck area locatedto the side of the barn. Poo picking equipment is available by the car park entrance. Belvoir Vale RDA reserve the right to cancel any future bookings in the event that this condition is not adhered to.
10. No hay or feed is permitted within the arena as it can damage the floor.
11. All equipment to be put back where it was found.
12. Any damage caused to the property belonging to Belvoir Vale Riding for the Disabled will be charged to the hirer at the new replacement value plus any carriage costs.
13. Litter is to be taken home with you.
14. Belvoir Vale Riding for the Disabled will not be liable for any damage caused whatsoever to vehicles, animals,trailers, lorries, individuals, etc., whilst the hirer is using their facilities.
15. In the event of fire or accident please refer to the Health & Safety board. It is the hirers responsibility to be aware and make others aware of the Fire Exit and Assembly points.
16. Only Assistance dogs/Guide dogs are allowed – ALL OTHER DOGS/PETS MUST REMAIN IN VEHICLES.
17. All participants must hold their own public liability insurance to a minimum £2,500,000. We reserve the right to request sight of any such insurance policy.
    
    

PAYMENT TERMS

A signed copy of this agreement must have beeen received prior to confirming your booking.

Payment for the hire of the indoor arena must be paid at least 3 days prior to the hire date. All payments must be made on-line with our booking system. Unfortunately, we are unable to accept cash payments.

For hirers wishing to make regular repeat bookings please tick the box below. We require a signed copy of this agreement to be in place first, which will remain valid for a period of two years from the date of signing and will cover any bookings made within that period. Hirers are responsible for ensuring their public liability insurance period is valid during the period of this agreement.

DECLARATION

I, the undersigned, hereby agree and accept the terms and conditions laid out above and confirm that I have in place the public liability insurance required.

I, the undersigned, have read and understood the Behaviour Codes for Visitors on Belvoir Vale RDA website.

I, the undersigned, agree to us maintaining your personal data in line with the charity's provacy notice and data protection policy on Belvoir Vale RDA website.